Plan a Workflow from Jira

Category: Integrations

Use Jira-first planning when planned work already exists in Jira and needs to become an executable Reqflo journey.

This workflow is useful during sprint planning, backlog refinement, implementation planning, QA planning, acceptance criteria review, and release preparation.

Purpose

Jira-first planning helps teams convert work items into structured workflow validation.

This workflow starts with Jira issues and creates a Reqflo journey that can be reviewed, mapped, executed, and tracked.

Use this workflow when the team has already defined the work in Jira and needs to turn that work into validation coverage.

Best-fit use cases

Use this workflow for:

• New feature planning
• Story refinement
• Epic decomposition
• Acceptance criteria review
• QA planning
• API workflow design
• Release validation planning
• Bug verification planning
• Support-driven product work
• Cross-team workflow alignment

Inputs

This workflow starts with Jira work items.

Supported work item types may include:

• Epics
• Stories
• Tasks
• Bugs
• Subtasks
• Support-linked issues
• Release readiness items

Useful Jira fields include:

• Summary
• Description
• Acceptance criteria
• Labels
• Components
• Issue type
• Priority
• Status
• Assignee
• Sprint
• Fix version
• Linked issues

Workflow steps

1. Connect Jira

Connect the Jira workspace that contains the work items you want to use.

Reqflo uses the connection to read available projects and issues.

2. Search or filter Jira issues

Search for the issues that belong to the workflow.

Useful filters include:

• Project
• Issue type
• Status
• Sprint
• Assignee
• Label
• Component
• Fix version
• Keyword
• Epic

The goal is to identify the set of Jira items that describe the workflow or feature area being validated.

3. Select the work items

Select the Jira issues that should become part of the Reqflo journey.

For example, a tenant onboarding journey might include issues for:

• Creating a tenant
• Configuring billing
• Inviting users
• Assigning roles
• Activating the tenant
• Handling invalid setup states

4. Import and create the journey

Click Import and create journey.

Reqflo creates a new journey from the selected Jira issues.

5. Review suggested journey content

Reqflo suggests the initial journey structure.

Suggestions may include:

• Journey name
• Linked Jira work items
• Scenario cards from acceptance criteria
• Variants from issue text
• Variants from labels or components
• Variants from user roles or plan tiers
• Potential request templates or endpoints to map

6. Review and edit scenarios

Review the generated scenario cards and make them match the behavior the team needs to validate.

Example scenarios:

Tenant admin creates a new organization
Billing setup is required before activation
Duplicate tenant slug returns a clear error
Trial tenant can access only eligible features
Non-admin user cannot invite members

Scenarios should describe meaningful behavior, not just individual requests.

7. Review and edit variants

Add or adjust variants under each scenario.

Example variants:

Valid admin user
Non-admin user
Missing required field
Duplicate tenant name
Trial plan
Enterprise plan
Expired invite
Existing user

Variants should capture the important cases the team needs to prove.

8. Map scenarios to request templates or endpoints

Connect each scenario or variant to the request templates, endpoints, or request sequences that validate the behavior.

This step turns planning artifacts into executable validation.

9. Review coverage and gaps

Use the journey summary to identify what is complete and what still needs work.

Common gaps include:

• Scenario has no request mapping
• Variant has not been defined
• Request template does not exist yet
• Required input is missing
• Environment is not configured
• No run evidence exists yet

Output

At the end of this workflow, Reqflo should produce:

• A new journey
• Linked Jira work items
• Scenario cards
• Variants
• Mapping status
• Coverage status
• Initial completion percentage
• List of unmapped or incomplete items

SDLC value

Jira-first planning connects product planning to validation early in the lifecycle.

It helps teams shift from passive acceptance criteria to executable workflow coverage.

This improves:

• Planning quality
• Acceptance criteria clarity
• QA readiness
• Engineering alignment
• Release confidence
• Cross-functional visibility

The team can see which planned behaviors are ready to validate before implementation is considered complete.

Recommended completion states